NOTICE - PROPOSED BYLAW CHANGES - MDMHA, News (Millbrook Minor Hockey)

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NOTICE - PROPOSED BYLAW CHANGES - MDMHA
Submitted By kjones on Wednesday, March 15, 2017
MEMBERSHIP - NOTICE OF PROPOSED BYLAW WORDING CHANGES.

YOUR BOARD OF DIRECTORS ARE PROPOSING THE FOLLOWING CHANGES TO THE CURRENT MDMHA BYLAWS.

THE PASSAGE WHERE CHANGE IS TO BE MADE WILL BE HAVE NORMAL CHARACTER COLOR.  CHANGES WILL BE IN RED CHARACTERS.  

PROPOSED CHANGES WILL BE OPEN FOR DISCUSSION, REVISION AND VOTING AT THE 2017 ANNUAL GENERAL MEETING.

8.    Membership – The voting membership of the Corporation at any General Meeting shall be composed of the

a.    Board of Director members;

b.    rostered Team Officials;

c.    registered players who are 18 or over on the date of the meeting; and

d.    parents or legal guardians whose child(ren) are registered to play hockey in the MDMHA

The membership year will commence on June 1st of each year and conclude on May 31st. Only one vote is allowed per registered player. Each rostered Team Official and member of the board who does not have a registered player will receive one vote.

The board of directors may also pass membership policies, providing, among other things, for the admission of members by the Registrar of the Corporation. Each member shall be promptly informed by the Corporation of the admission as a member. There shall be no dues or fees payable by members except such, if any, as shall from time to time be fixed by board of directors. The Secretary of the Corporation shall notify the members of the dues or fees at any time payable by them and, if any are not paid within three (3) months of the date of such notice the members in default shall thereupon automatically cease to be members of the Corporation.  

8.    Membership – The voting membership of the Corporation at any General Meeting shall be composed of the

a.    Board of Director members;

b.    rostered Team Officials;

c.    registered players who are 18 or over on the date of the meeting; and

d.    parents or legal guardians whose child(ren) are registered to play hockey in the MDMHA

The membership year will commence on June 1st of each year and conclude on May 31st. Only one vote is allowed per member. Each rostered Team Official and member of the board who does not have a registered player will receive one vote.

The board of directors may also pass membership policies, providing, among other things, for the admission of members by the Registrar of the Corporation. Each member shall be promptly informed by the Corporation of the admission as a member. There shall be no dues or fees payable by members except such, if any, as shall from time to time be fixed by board of directors. The Secretary of the Corporation shall notify the members of the dues or fees at any time payable by them and, if any are not paid within three (3) months of the date of such notice the members in default shall thereupon automatically cease to be members of the Corporation. 




 

15. Waiver of Notice – A member and any other person entitled to attend a meeting of members may in any manner waive notice of a meeting of member and attendance of any such person at a meeting of members shall constitute a waiver of notice of the meeting except where such person attends a meeting for the express purposes of objecting to the transaction of any business on the grounds that the meeting is not lawfully called.

15. Waiver of Notice – A member and any other person entitled to attend a meeting of members may in any manner waive notice of a meeting of members and attendance of any such person at a meeting of members shall constitute a waiver of notice of the meeting except where such person attends a meeting for the express purposes of objecting to the transaction of any business on the grounds that the meeting is not lawfully called.





17. Quorum – A quorum at any meeting of the members (unless a greater number of members and/or proxies are required to be present by the Act, Letters Patent or these By-laws) shall be sixteen (16) members present in person. No business shall be transacted at any meeting unless the requisite quorum is present at the time of the transaction of such business. If a quorum is not present at the time appointed for a meeting of members or within such reasonable time thereafter as the members present may determine, the persons present and entitled to vote may adjourn the meeting to a fixed time and place but may not transact any other business and the provisions of paragraph 57 with regard to notice shall apply to such adjournment.

17. Quorum – A quorum at any meeting of the members (unless a greater number of members and/or proxies are required to be present by the Act, Letters Patent or these By-laws) shall be eight (8) members, or half of the amount of Directors/Officers sitting on the Board at the time of the meeting, present in person. No business shall be transacted at any meeting unless the requisite quorum is present at the time of the transaction of such business. If a quorum is not present at the time appointed for a meeting of members or within such reasonable time thereafter as the members present may determine, the persons present and entitled to vote may adjourn the meeting to a fixed time and place but may not transact any other business and the provisions of paragraph 57 with regard to notice shall apply to such adjournment.



18. Chairperson of the Meeting the chairperson of any meeting of members shall be the President or, in his or her absence, a Vice-President. In the event that the President is absent and there is no Vice-President present, the persons who are present and entitled to vote shall choose another director as chairperson of the meeting and if no director is present or if all the directors present decline to take the chair then the persons who are present and entitled to vote shall choose one of their number to be chairperson.

18. Chairperson of the Meeting the chairperson of any meeting of members shall be the President or, in his or her absence, a Vice-President. In the event that the President is absent and there is no Vice-President present, the Directors/Officers who are present and entitled to vote shall choose another director as chairperson of the meeting and if no director is present or if all the directors present decline to take the chair then the meeting will be declared adjourned.  The Board will promptly reconvene at its next regularly scheduled meeting.




23. Duties and Number – The affairs of the corporation shall be managed by a board of directors. The board of directors shall consist of fifteen (15) directors, subject to change by special resolution. The board of directors will be comprised of a number of volunteers assuming the duties of:

President, Vice-President, Secretary, Treasurer, Equipment Manager, Fund Raising Convener, Hockey Skills Development Convener, Ice Scheduling Coordinator, Local League Contact, OMHA Contact,  Referee-in-Chief, Registrar, Team Officials Convener, Timekeeper/Gatekeeper Coordinator, Tournament Convener.

23. Duties and Number – The affairs of the corporation shall be managed by a board of directors. The board of directors shall consist of fifteen (16) directors, subject to change by special resolution. The board of directors will be comprised of a number of volunteers assuming the duties of:

President, Vice-President, Secretary, Treasurer, Equipment Manager, Fundraising, Hockey Skills Development Convenor, Ice Scheduling Coordinator, OMHA/LL Contact,  Referee-in-Chief, Registrar, Team Officials Convener, Timekeeper/Gatekeeper Coordinator, Tournament Convener, Director at Large and Director at Large (Duties delegated by President or his/her designee).




23. Qualifications – Every director shall be eighteen (18) or more years of age and shall be a member of the Corporation, or shall become a member of the Corporation within ten (10) days after election as a director and no undischarged bankrupt shall become a director.  The President/Vice-President must have served one (1) term, which is two (2) years on the Board of Directors prior to his/her Presidency/Vice-presidency. Co-habitants are not permitted to serve as Board members at the same time. It is recommended that a person should not hold two elected positions on the Board of Directors at the same time. NO CHANGES TO BE MADE




25. Election and Term – The board of directors is responsible for the operation of the MDMHA for a two year period from June 1st - May 31st and has the sole responsibility for the tabling and voting on all motions during that time period. In order to ensure continuity of service, information and procedures the board of directors will stagger their terms. Half will be elected in odd years and the other half in even years. The voting for elections shall be done by secret ballot.

The members that will start their terms in odd years will be:   President, Registrar, Referee-in-Chief, Equipment Manager, Ice Scheduler, Timekeeper/Gatekeeper Coordinator, Local League Contact, Director At Large and Fund Raising Convener.

The members that will start their terms in even years will be:   Vice-President, Secretary, Treasurer, OMHA Contact, Tournament Convener, Team Officials Convener, Director At Large and Hockey Skills Development Convener.

Unless otherwise provided in the By-laws, directors shall be elected by the members at an Annual General Meeting of members. The director’s term of office shall, subject to the provisions, if any, of the Letters Patent, be from June 1st of the year elected until May 31st of second year next following or until their successors are elected or appointed.

25. Election and Term – The board of directors is responsible for the operation of the MDMHA for a two year period from June 1st - May 31st and has the sole responsibility for the tabling and voting on all motions during that time period. In order to ensure continuity of service, information and procedures the board of directors will stagger their terms. Half will be elected in odd years and the other half in even years. The voting for elections shall be done by secret ballot.

The members that will start their terms in odd years will be:   President, Registrar, Referee-in-Chief, Equipment Manager, Ice Scheduler, Timekeeper/Gatekeeper Coordinator, Director At Large, and Fundraising Convener.

The members that will start their terms in even years will be:   Vice-President, Secretary, Treasurer, OMHA/LL Contact, Tournament Convener, Team Officials Convener, Director At Large and Hockey Skills Development Convener.

Unless otherwise provided in the By-laws, directors shall be elected by the members at an Annual General Meeting of members. The director’s term of office shall, subject to the provisions, if any, of the Letters Patent, be from June 1st of the year elected until May 31st of second year next following or until their successors are elected or appointed.




26. Vacancies – The office of a director shall be automatically vacated:

a.    if the director does not within ten (10) days after election or appointment as a director become a member, or ceases to be a member of the Corporation;

b.    if the director becomes bankrupt or suspends payment of debts generally or compounds with creditors or makes an authorized assignment or is declared insolvent;

c.    if the director is found to be incapable of managing property;

d.    if the director misses three (3) consecutive meetings of the board of directors, unless the board determines by resolution otherwise;

e.    if the director by notice in writing to the President of the Corporation resigns from his or her position as a director;

f.     if at a special meeting of the members, a resolution is passed by at least two-thirds (2/3) of the votes cast by the members at the special meeting removing the director before the expiration of the director’s term of office;

g.    If the director dies.

 

26. Vacancies – The office of a director shall be automatically vacated:

a.    if the director does not within ten (10) days after election or appointment as a director become a member, or ceases to be a member of the Corporation;

b.    if the director becomes bankrupt or suspends payment of debts generally or compounds with creditors or makes an authorized assignment or is declared insolvent;

c.    if the director is found to be incapable of managing property;

d.    if the director misses three (3) consecutive meetings of the board of directors, unless the Board determines that the Director despite their absenteeism has continued to fulfill their roles and responsibilities and their absenteeism was with valid reason;

e.    if the director by notice in writing to the President of the Corporation resigns from his or her position as a director;

f.     if at a special meeting of the members, a resolution is passed by at least two-thirds (2/3) of the votes cast by the Director’s at the special meeting removing the director before the expiration of the director’s term of office;

                   g.    If the director dies. 











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